TYPO3 Association Board Meeting Protocol (2 September 2026)
The public review phase for the Unit Structure Proposal is ending, and the Board talked about the feedback and how it will be adapted. Also: finalizing the Conflict of Interest Policy review, new Committees and planning the fourth Quarterly Summit of the Association in November.
Attendance
- Olivier Dobberkau (President)
- Jana Höffner (Vice President)
- Stefan Busemann (Treasurer)
- Martin Helmich (Secretary)
- Jochen Weiland (Member of the Board)
- Thomas Maroschik (Member of the Board)
- Philipp Stranghöner (Member, Business Control Committee)
- Roberto Torresani (Member, Business Control Committee)
- Frank Nägler (CTO, TYPO3 GmbH)
Date for the Fourth Quarterly Summit of the Association 2026
The board determined the date of the fourth Quarterly Summit of the Association (QSA 4). It will take place on 9–10 November, directly after the TYPO3Camp Rhein-Ruhr.
Governance Working Group
The draft regarding our new governance is published and open for feedback until 6 September 2026. Next steps include preparing by-law changes and planning an extraordinary online General Assembly for the end of October. Additionally, a Unit Kick Off Day is being organized for 4–5 November in Düsseldorf, Germany, with the new structure aiming to start preliminary operations on 6 November and full budget implementation by 1 January.
Background: Public Participation Process
The board encouraged community involvement through the review of the proposed rules for TYPO3 units, as well as specific GitHub pull requests:
Conflict of Interest Policy Annual Review
This item involved an update to the Conflict of Interest Policy and Matrix, intended to refine assessment processes. Discussions focused on extending the resolution timeline for reported conflicts from one week to four weeks and exploring a potential future separation of responsibilities regarding the Compliance Review Panel.
The update was accepted in-meeting with 5 yes votes and 1 recusal.
Background: Annual Review
The updated policy introduces a risk-based approach to assessing conflicts, replacing an exhaustive list of predefined scenarios with governance criteria. This revision aims to simplify the assessment process, ensuring it remains effective as the organization evolves, without requiring frequent updates. It also updates the process for conflict reporting and clarifies the role of the compliance officer.
European Open Source Academy (EOSA) Partnership
Follow up from the 19 August 2026 meeting: A formal board decision and a corresponding decision paper are required to move forward with this partnership. The board emphasized the necessity of including a defined cancellation policy and ensuring that the proposal aligns with strategic goals.
Enterprise Committee Status
The establishment process for the Enterprise Committee is currently in motion. Feedback and conditions regarding the committee's formation have been provided to the relevant stakeholders for consideration.
Proposal Public Sector Committee
The proposal to formally establish a Public Sector Committee has been postponed until 2027. The reason for this is the board’s focus on the ongoing change process for the TYPO3 governance.
Background: Better Participation for End Users From the Public Sector
The committee was proposed to serve as a collective voice for public sector users, providing structured feedback for the TYPO3 roadmap and strategy. The proposal requested a budget of €10,000 to support a 2027 sprint, which would cover survey tooling and the synthesis of findings into an actionable report.
